What the Search Query “Orken Inventory” Means
The search queries “Orken inventory” and “Orken KZ inventory” may be used to look for a service, an organisation or a specific accounting procedure; however, the information provided does not confirm that “Orken” is an official government system, accounting software or a special type of inventory. Therefore, an accountant should not regard a form found under this name as a standalone regulatory document. The practical task remains the same: to conduct an inventory and document its results in accordance with the accounting rules of the Republic of Kazakhstan.
In 2026, when preparing the procedure, reference should be made primarily to Chapter 4 of the Accounting Rules. According to paragraph 60, an inventory of assets and liabilities is conducted at least once a year to ensure the reliability of accounting records and financial statements. An exception is provided for small businesses with no more than ten employees: they independently determine the inventory period.
If an online account, an internal program or a third-party service is used under the name “Orken”, its role should be assessed separately. It may help compile lists, collect information or store documents, but it does not in itself replace a management order, the work of a commission, the physical verification of property or the documentation of results. Before entering data, the accountant should identify the owner of the resource, the purpose of the form and the regulatory basis for its use.
What the Accountant Checks and When
Paragraph 61 of Chapter 4 provides for a broad scope of verification. All property is subject to inventory regardless of its location, as are all types of liabilities. Property that does not belong to the entity but is recorded in its accounting records must also be checked, including property held in safekeeping, leased under an agreement, received for processing or accepted on commission. The inspection also includes property that, for any reason, was not previously recorded.
The number of scheduled inventories, the dates on which they are conducted and the list of assets and liabilities to be checked are established by management in the accounting policy. This follows from paragraph 63. Accordingly, it is useful for an organisation to specify in advance not only the general frequency but also the scope of each inspection, for example, which storage locations and categories of property will be checked.
In addition to the scheduled procedure, paragraph 62 provides for cases in which an inventory is conducted regardless of the category of business to which the organisation belongs:
when the materially responsible person changes — as of the date on which responsibilities are handed over and accepted;
when theft, abuse or damage to property is discovered;
after a natural disaster, fire, accident or another emergency caused by extreme conditions;
in the event of reorganisation — before the separation balance sheet is prepared.
These grounds should be considered in relation to the actual circumstances and not only the annual schedule. If one of the listed events occurs, the accountant must arrange the procedure and its documentation with due regard to the relevant grounds.
How to Organise an Inventory in an Organisation
A commission is established to conduct the inventory. Under paragraph 64, its composition is approved by an order of the entity's management. This means that, before the physical count begins, an administrative document must be issued and the persons who will participate in the inspection must be designated.
The commission should then complete the preparatory steps listed in paragraph 65. Its members review the materials from the previous inventory and the measures taken based on its results. Property storage premises with separate entrances and exits are sealed. The serviceability of the weighing and measuring instruments used and compliance with their verification marking deadlines are also checked.
By the time the inspection begins, the commission receives the latest registers of receipt and issue documents or reports on the movement of property. In accordance with paragraph 66, materially responsible persons provide signed confirmations that property received for safekeeping has been recorded and property that has been disposed of has been written off.
The practical workflow can be arranged as follows:
- Check the grounds and date of the inventory against the accounting policy or document the event requiring an unscheduled inspection.
- Issue an order and approve the composition of the commission.
- Determine the complete list of property, liabilities and storage locations.
- Obtain the latest documents on the movement of property and signed confirmations from materially responsible persons.
- Conduct the physical verification, compare the results with the accounting records and document any discrepancies identified.
- Retain the order, the commission's materials, supporting documents and decisions made based on the results of the procedure.
If the organisation uses “Orken KZ” or another digital resource, it should check before uploading information whether the resource allows all required items to be recorded and documents to be retained. Access to the service, the export of statements or the completion of an electronic form does not in itself confirm that the property has been physically verified by the commission.
Frequently Asked Questions
What is “Orken Inventory”? — In the regulatory information provided, this name is not defined as an official type of accounting inventory or a government accounting system. The purpose of a particular “Orken” resource should be verified using its official documents and with the owner of the service.
Is an inventory mandatory in Kazakhstan in 2026? — Yes. Paragraph 60 of the Accounting Rules provides for it to be conducted at least once a year, while allowing small businesses with no more than ten employees to determine the period independently.
Can an inventory be conducted only in an electronic system? — An electronic tool may be used to collect and store data, but the rules require a commission to be established and the prescribed preparatory and verification activities to be carried out. The capabilities of a particular system should be assessed against the accounting policy and accounting rules.
Must leased property or property accepted for safekeeping be included? — Yes. Paragraph 61 expressly covers property that does not belong to the entity but is recorded in its accounting records, including leased property and property held in safekeeping.
Who approves the composition of the inventory commission? — The composition of the commission is approved by an order of the entity's management in accordance with paragraph 64 of Chapter 4 of the Accounting Rules.